S208--West Haven Grounds and Maintenance

COMBINED SYNOPSIS/SOLICITATION West Haven Grounds Maintenance VA Connecticut Healthcare System West Haven VAMC Solicitation Number: 36C24127Q0004 Posted Date: October 20th, 2026 Response Deadline: October 29th, 2026, 10:00 AM Eastern Time Set-Aside: Total Small Business Set-Aside NAICS Code: 561730 Landscaping Services Size Standard: $9.5 Million Product Service Code (PSC): S208 Grounds Maintenance Contract Type: Firm-Fixed Price (FFP) Place of Performance: VA Connecticut Healthcare System, 950 Campbell Avenue, West Haven, CT 06516 1. GENERAL INFORMATION This is a combined synopsis/solicitation for commercial services prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued separately. This solicitation is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01. This acquisition is set aside 100% for Small Business in accordance with FAR 19.502-2. Offerors must be registered and active in SAM.gov at the time of offer submission and at time of award. 2. REQUIREMENT OVERVIEW The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), on behalf of the VA Connecticut Healthcare System, requires comprehensive grounds maintenance, snow and ice removal, and storm drain maintenance services at the West Haven VA Medical Center. Services are required to support 24/7 Medical Center access and operations for veterans and staff year-round. 3. STATEMENT OF WORK (SOW) 3.1 Background The VA Connecticut Healthcare System requires annual services for grounds maintenance, snow and ice removal, hauling, and treatment services at the West Haven VA Medical Center, located at 950 Campbell Avenue, West Haven, CT 06516. 3.2 Scope of Work The Contractor shall furnish all labor, materials, equipment, tools, supervision, disposal, and all incidentals necessary to perform grounds maintenance, snow and ice removal, and storm drain cleaning services as described herein. The Contractor shall coordinate all work with the VA COR and designated representatives of Facilities Management Service. 3.3 Contractor Qualifications To be eligible for award, the Contractor shall: Maintain a field service representative located within 200 miles of the West Haven Campus and capable of responding within two (2) hours. Possess proper equipment, materials, and support to provide all services under this contract. Provide, upon request, documentation of certification and training on specific equipment used under this contract. The CO and/or COR reserve the right to reject any Contractor personnel and refuse permission to work on-site based on credentials or conduct. 3.4 Description of Services 3.4.1 Snow and Ice Removal Snow Removal (SOW §1.1) The Contractor shall remove snow from all sidewalks, steps, stairs, stair and ramp landings, entrance ramps, roadways, roads, parking lots, and parking structures across the West Haven VA campus as delineated in Appendix A (Snow Removal Map) and Appendix D (Lots and Roads). All snow removal zones are considered high priority and shall be worked simultaneously. Snow piling will be in designated locations per the COR. Snow removal shall commence when on-site accumulation reaches one (1) inch and/or within one (1) hour after snowfall stops, whichever occurs first. Snow removal shall continue until all accumulation has ended and all covered surfaces are fully cleared. When snowfall is forecasted, the Contractor shall pretreat all snow removal zones at least two (2) hours prior to each forecasted event. Snow shall not be piled on paved areas (roads or parking lots). Piles shall maintain safety and maximize usable parking area. The Contractor shall clear all handicap access points throughout the campu…