Request for Quotations (RFQ) - Trenching, Underground Conduit Installation and Associated Civil Works

1. General Summary of Services Required The U.S. Consulate General Cape Town invites qualified contractors to submit quotations for trenching, underground conduit installation, handhole installation, extension of thirteen (13) existing perimeter fence posts for security camera installation, and associated civil works at the U.S. Consulate compound in Cape Town. The contractor shall provide all labor, supervision, contractor-furnished materials, equipment, tools, transportation, safety measures, and incidentals necessary to complete the work in accordance with the attached Scope of Work and Design Layout Package, Cape Town PME 26004, 100% Design, dated July 21, 2026, and the additional requirements identified in this solicitation. Work includes, but is not limited to: Site preparation, excavation, and trenching along designated routes. Installation of underground conduits, handholes, and associated infrastructure. Protection of existing underground utilities and surrounding infrastructure. Backfilling, compaction, and reinstatement of disturbed surfaces. Site safety, waste removal, and final cleanup. Extension of existing perimeter fence posts at thirteen (13) designated locations to accommodate the installation of new security cameras. Government-Furnished and Contractor-Furnished Materials The U.S. Government will provide the conduits and handholes required for the trenching works. The contractor shall provide all remaining materials, including sand, soil, gravel, backfill materials, and other consumables necessary to complete the installation. The contractor shall also provide all labor, supervision, tools, equipment, transportation, and incidentals necessary to install the Government-furnished conduits and handholes. Perimeter Fence Post Extensions 13 Locations In addition to the trenching works, the contractor shall extend the existing perimeter fence posts at thirteen (13) designated locations to accommodate new security cameras. The contractor shall provide all materials, labor, equipment, tools, and incidentals necessary to complete this work. The attached reference photographs illustrate examples of the required fence post extensions. Contractors shall review these photographs and assess the work during the site visit. Any clarification regarding the required extensions must be requested before the clarification closing date. Both the trenching works and the thirteen (13) fence post extensions must be included in the contractor's total firm-fixed-price quotation. The attached Scope of Work and Design Layout Package governs the technical requirements for the work described therein, supplemented by the additional requirements expressly identified in this solicitation. Contractors are responsible for reviewing the complete package and including all necessary costs in their quotations. 2. Contract Details and Evaluation The Government intends to award a firm-fixed-price purchase order to the responsible offeror submitting the lowest-priced technically acceptable (LPTA) quotation. Technical acceptability will be evaluated on a Technically Acceptable / Not Technically Acceptable basis against the following minimum requirements: Technical Approach: Demonstrated understanding of the Scope of Work and Design Layout Package and a practical methodology for completing the requirement. Relevant Experience: Evidence of at least two comparable completed trenching, underground utility, or civil construction projects, supported by contactable references. CIDB Registration: Active registration with the Construction Industry Development Board (cidb), with a minimum grading designation of 3 in the applicable class of construction works. Professional Engineering Qualifications: Employment of a Civil Engineer or Professional Engineering Technologist registered with the Engineering Council of South Africa (ECSA). Site Manager/Engineer Experience: Demonstrated recent experience supervising setting out, trenching, shoring, dewatering, steel f…